Payment & Refund Policy

Payment Options

Program Costs

Esthetics – $17,900  

Esthetics Instructor – $6,000  

Master Cosmetology – $19,500  

Cosmetology Instructor – $7,500  

Nail Technology – $8,500  

Master Barber (NON-FINANCIAL AID) – $7,650  

Application Fee $20.00 (Non-Refundable)  

Registration Fee $125.00 (Non-Refundable)  

Administrative Fee for all students

Administrative Fee for all TRANSFER students

WITHDRAWAL FEE FOR ALL PROGRAMS: Withdrawal Fee $100.00 (Non-Refundable)  

Esthetics

Books/Kit/Tuition Included  

TOTAL $17,900  

Master Cosmetology

Books/Kit/Tuition Included  

TOTAL $19,500  

Cosmetology Instructor Training

Books/Kit/Tuition Included  

TOTAL $7,500  

Esthetics Instructor Training

Books/Kit/Tuition Included  

TOTAL $6,000  

Nail Technology

Books/Kit/Tuition Included  

TOTAL $8,500 

Master Barber 

Non-financial Aid

Books/Kit/Tuition Included  

TOTAL $7,650

Tuition Breakdown for Charges by Payment Period in Esthetics

900 hours (90% charged/disbursed in two equal charges at 0 hours & 450 hours) = Tuition of $8,055. Each 450 hours of instruction.

100 hours (10% charged/disbursed at 900 hours) = Tuition $1,790.

Total Cost $17,900

Tuition Breakdown for Charges by Payment Period in Master Cosmetology

900 hours (60% charged/disbursed in two equal charges at 0 hours & 450 hours) = Tuition of $5,850. Each 450 hours of instruction.

600 hours (40% charged/disbursed in two equal charges at 900 hours and 1200 hours) = Tuition $3,900.

Total Cost $19,500

Tuition Breakdown for Charges by Payment Period in Nail Technology

600 hours (100% charged/disbursed in 2 equal charges of 0 hours & 300 hours) = Tuition of $4,250. Each 300 hours of instruction.

Total Cost $8,500

Tuition Breakdown for Charges by Payment Period in Esthetics Instructor Program

600 hours (100% charged/disbursed in 2 equal charges of 0 hours & 300 hours) = Tuition of $3,000. Each 300 hours of instruction.

Total Cost $6,000

Tuition Breakdown for Charges by Payment Period in Cosmetology Instructor Training Program

750 hours (100% charged/disbursed in 2 equal charges of 0 hours & 375 hours) = Tuition of $3,750. Each 375 hours of instruction.

Total Cost $7,500

All Tuition Will Be Charged And All Financial Aid Eligible Funds Are Processed For Each Of The Payment Periods

Master Cosmetology
Payment Period 1: 1-450 Hours 
Payment Period 2: 451-900 Hours  
Payment Period 3: 901-1200 Hours  
Payment Period 4: 1201-1500 Hours  

Esthetics
Payment Period 1: 1-450 Hours 
Payment Period 2: 451-900 Hours
Payment Period 3: 901-1000 Hours  
Payment Period 4: 1001-1200 Hours  

Master Barber
Payment Period 1: 1-450 Hours
Payment Period 2: 451-900 Hours
Payment Period 3: 901-1200 Hours  

Cosmetology Instructor Training
Payment Period 1: 1-375 Hours
Payment Period 2: 376-750 Hours  

Esthetics Instructor Training
Payment Period 1: 1-300 Hours
Payment Period 2: 301-600 Hours  

Nail Technology
Payment Period 1: 1-300 Hours
Payment Period 2: 301-600 Hours

In-House Payment Terms

We offer students monthly payment options that are specified in your school Enrollment Agreement contract. Monthly tuition payments are due on the first school day of each month. Hand payments to the Admissions Director or Campus Director, and a receipt will be issued immediately. Payments may be made by check, cash, money order, or credit card.

Students Will Not Be Able to Attend or Return to Class If Monthly Contracted Payment Is Not Made. Tuition balance must reflect $0.00 at the end of your contract end date or your graduation date. We will not release student hours until then.

Dalton Institute of Esthetics and Cosmetology is currently pursuing TFC Tuition services to provide enrolled students the option of an extended payment plan. Qualifications are determined by TFC Credit Corporation.

Satisfactory Academic Progress Policy (SAP)

Please read carefully before signing an enrollment agreement.

Satisfactory academic progress in attendance and academic performance applies consistently to all students enrolled at Dalton Institute, no matter the program or individual schedule. Evaluations will determine if the student achieves and maintains SAP within each payment period identified. A student must maintain these minimum cumulative requirements (on the Grading Scale below) in theory, attendance, and practical exams combined:

75% or greater (A, B, C)
67% attendance

Students receive academic performance grades by theory exams and practical exams. There is one theory exam for each chapter in the textbook, a final theory exam, and a GA State Board Laws exam. Practical exams are a graduation requirement. There are practical sheets with services that each student must complete before graduation. The only practical grades that are weighed into the overall GPA are on the practical skills evaluations listed in each course’s grading procedures.

Theory exams and practical exams will be graded according to the following percentage scale:

A 90-100%

B 80-89%

C 75-79%

F 74% and Below

GPA is calculated with every payment period. GPA is determined by the theory and overall attendance for the payment period. Theory and attendance are added to create one total, which is divided into two. Students must maintain a minimum attendance rate of 67% to continue in the program.

The attendance percentages are determined by dividing the total number of hours completed by the total scheduled hours as of the date the determination is made. For example, if a student earned 450 clock hours and the program scheduled hours were 545 at the date the determination was made, the overall attendance rate would be 450/545 = 82.6% attendance rate for the completed period.

Students are tested on theory on the day after the last class taught for any given subject. Practical exams will be periodically scheduled throughout the program and consist of several specific criteria that the student is graded on. Tests must be completed in class on the day set forth by the instructor. Any absences on theory test days should be pre-arranged with your instructor. Practical tests and final exams cannot be re-taken, and attendance is mandatory. The student’s SAP standing will be evaluated at the actual hours at the following checkpoints, which coincide with our payment periods:

900 Academic Year = 28 weeks

Esthetics 1000 Hour Program
450 hours (14 weeks), 900 hours (28 weeks)
0 – 450hrs PP01
451 – 900hrs PP02
1000hrs to confirm graduation requirements achieved.

Master Cosmetology 1500 Hour Program
450 hours (14 weeks), 900 hours (28 weeks), 1200 hours (37 weeks), 1500 hours (46 weeks) is as follows:
0 – 450hrs PP01
451 – 900hrs PP02
901 – 1200hrs PP03
1500hrs to confirm graduation requirements achieved.

Nail Technology 600 Hour Program
300 hours (9 weeks)
0 – 300hrs PP01
600hrs to confirm graduation requirements achieved.

Esthetics Instructor 600 Hour Program
300 hours (9 weeks)
0 – 300hrs PP01
600hrs to confirm graduation requirements achieved.

Cosmetology Instructor 750 Hour Program
375 hours (12 weeks)
0 – 375hrs PP01
750hrs to confirm graduation requirements achieved.

Transfer students will be evaluated at the mid-point of the contracted hours or the established evaluation periods, whichever comes first as defined by the total number of clock hours required on the Enrollment Agreement. Transfer students are required to pass all practical exams before receiving a diploma. Transfer hours from another institution that are accepted toward the student’s educational program are counted as both attempted and completed hours for the purpose of determining when the allowable maximum timeframe has been exhausted.

A progress report will be placed in the student’s file and an instructor will tell the student verbally if their progress falls below the school’s guideline in any of the three areas evaluated. SAP evaluation periods are based on actual contracted hours completed while in attendance at the institution. 

A student receives the results from an SAP evaluation at the completion of the hours required within a payment period as defined and the instructor will provide a copy of the SAP evaluation to the student within two school days of the determination. Students are given a satisfactory progress report which is signed and dated by the student and the Financial Aid Director or appropriate school representative. 

Once the report has been signed and dated, it is placed in the student’s file. A student who meets the minimum requirements for attendance and academic performance is considered to make satisfactory academic progress until the next scheduled evaluation. Periods during which a student has formally requested and received a leave of absence will not be considered in calculating this figure, and school-scheduled holidays or bad weather will not count in this calculation.

*See Attendance Policies*

Warning 

Students who fail to meet the minimum satisfactory academic progress requirements for attendance or grade point average are placed on financial aid SAP warning which lasts for the next payment period term. Students are considered eligible for financial aid awards during the warning period. 

The student will be advised in writing on the actions required to attain satisfactory academic progress by the end of the next payment period evaluation point. Students who fail to meet the required minimum GPA or attendance rate percentage at the end of the warning period will no longer be eligible for financial aid for subsequent periods. 

Students may appeal such a determination.

Probation 

Students that fail to make satisfactory academic progress will be ineligible for graduation and Title IV Funding. Students who do not achieve the minimum standards for satisfactory academic progress will no longer be eligible for Title IV, HEA program funds, if applicable, unless the appeal of the determination resulted in the status of probation. 

Students will be notified of any evaluation that impacts their eligibility for financial aid. To prevent this from occurring, the student may appeal the negative SAP determination. If the appeal is approved, the student will be placed on probation for the next payment period and will receive Title IV Funding for that payment period. 

If a student is successful in their appeal of status after failing to return to Satisfactory Academic Standing following a period of warning, the student may be placed on the status of Financial Aid Probation. This status is for one payment period only. Students will be notified in writing that they have been placed on probation. Probation notices will be distributed within 10 days of the student appeal. 

At the end of the probationary period, the student’s progress will be reevaluated. The student can re-establish SAP if the student is meeting the minimum requirements for SAP in both attendance and academics. If the student fails to meet minimum requirements, he or she will be terminated from the program. Dalton Institute is required to notify any student of an evaluation that impacts the student’s eligibility for financial aid. Students are only permitted one probationary period during their course of study.

Prior to being approved for a status of probation, the student’s appeal will be evaluated and if accepted, the student will continue to be failing to meet minimum standards for satisfactory academic progress but eligible for probation if:

1. The school evaluates the student’s progress and determines that the student can make satisfactory academic progress during the probation period; and

2. The student prevailed upon appeal of a negative progress determination allowing them to be placed on probation; and

3. The school determines that satisfactory academic progress standards can be met by the end of the subsequent evaluation period; or

4. The school must develop an academic plan for the student that, if followed, will ensure that the student is able to meet the school’s satisfactory academic progress requirements by a specific point within the maximum time frame established for the individual student.

A student must meet each of the elements listed above prior to being placed on the status of probation. When a student appeals a satisfactory academic progress determination by meeting with the Director of Education to develop a plan as to how they are going to make improvements for reestablishing satisfactory academic progress, this plan will be documented on the Academic Plan of Improvement form. The form is signed and dated by the student and the Director of Education, then placed in the student’s file.

Probation

Students that fail to make satisfactory academic progress will be ineligible for graduation and Title IV Funding. Students who do not achieve the minimum standards for satisfactory academic progress will no longer be eligible for Title IV, HEA program funds, if applicable, unless the appeal of the determination resulted in the status of probation. Students will be notified of any evaluation that impacts their eligibility for financial aid. To prevent this from occurring, the student may appeal the negative SAP determination. If the appeal is approved, the student will be placed on probation for the next payment period and will receive Title IV Funding for that payment period. If a student is successful in their appeal of status after failing to return to Satisfactory Academic Standing following a period of warning, the student may be placed on the status of Financial Aid Probation. This status is for one payment period only. Students will be notified in writing that they have been placed on probation. Probation notices will be distributed within 10 days of the student appeal. At the end of the probationary period, the student’s progress will be reevaluated. The student can re-establish SAP if the student is meeting the minimum requirements for SAP in both attendance and academics. If the student fails to meet minimum requirements he or she will be terminated from the program. Dalton Institute is required to notify any student of an evaluation that impacts the student’s eligibility for financial aid. Students are only permitted one probationary period during their course of study.

Prior to being approved for a status of probation, the student’s appeal will be evaluated and, if accepted, the student will continue to be failing to meet minimum standards for satisfactory academic progress but eligible for probation if:

1. The school evaluates the student’s progress and determines that the student can make satisfactory academic progress during the probation period; and

2. The student prevailed upon appeal of a negative progress determination allowing them to be placed on probation; and

3. The school determines that satisfactory academic progress standards can be met by the end of the subsequent evaluation period; or

4. The school must develop an academic plan for the student that, if followed, will ensure that the student is able to meet the school’s satisfactory academic progress requirements by a specific point within the maximum time frame established for the individual student.

A student must meet each of the elements listed above prior to being placed on the status of probation. When a student appeals a satisfactory academic progress determination by meeting with the Director of Education to develop a plan as to how they are going to make improvements for reestablishing satisfactory academic progress, this plan will be documented on the Academic Plan of Improvement form. The form is signed and dated by the student and the Director of Education, then placed in the student’s file.

Re-Entry

If a student who discontinued his or her studies at one time or was terminated by the school for lack of progress or violation of school rules, he or she will be allowed to re-enroll at the discretion of the school Owner. This student will return to the exact same status he or she departed. Tuition will be based on a pro-rated schedule. Re-Entry students may have a different payment period schedule based on the required number of clock hours to be completed in the program. A student suspended for unsatisfactory attendance must receive individual counseling before re-entry.

Financial Assistance Policy

We offer students payment options that work best for your specific situation. During registration, we can talk in detail about different options and help decide what works best for you and your family. We may also communicate with local banks and finance companies to help students who qualify with financing.

Return of Title IV Funds (R2T4)

Title IV eligible students who begin attendance and completely withdraw, or otherwise cease attending, are provided a Return to Title IV (R2T4) calculation when a student recipient of those funds ceases to be enrolled (100% withdrawal) prior to the end of a payment period or period of enrollment. A student eligible for Title IV may not have received Title IV prior to withdrawal but would need to meet the conditions for a late disbursement (Post-Withdrawal Disbursement) if they withdrew prior to receipt of the funds. A student who completed their enrollment agreement but never attended (commenced) academic attendance in any classes is not entitled to Title IV aid. A student earns Title IV aid through their attendance and completion of an approved program.

Because a student begins earning Title IV funds on the first day of attendance, Dalton would perform a R2T4 calculation using the number of scheduled clock hours based on the student’s attendance. The R2T4 regulations do not dictate institutional tuition refund policy. Instead, Dalton Institute is required to determine the earned and unearned portions of Title IV aid as of the date the student ceased attendance based on the amount of time the student spent in attendance based on the clock-hours scheduled when attendance stopped.

The percentage of FSA Title IV aid earned is equal to the percentage of the payment period completed up through the 60% point of a payment period; after the 60% point, a student has earned 100% of scheduled Title IV funds for that period. Dalton’s tuition refund policy does NOT impact the amount of Title IV aid earned under R2T4 calculation. If Dalton had disbursed aid greater than the percentage the student had earned, the ineligible amount of FSA Title IV is returned to the program(s) it originated from. If Dalton had disbursed less FSA Title IV aid than the student had earned, a post-withdrawal disbursement will be calculated when the R2T4 is completed. When a student withdraws, they may no longer be eligible for the full amount of Title IV funds that they were originally scheduled to receive.

A student who is no longer enrolled, nor in attendance, is no longer eligible; therefore, Dalton must report the student's enrollment status as withdrawn ("W") in NSLDS (National Student Loan Data System) Enrollment Reporting after it determines eligibility for FSA Title IV funds. A Federal Direct Loan recipient is responsible to repay any/all loan funds received and not returned by the school. Direct Loans are repaid in accordance with the terms of the master promissory note completed at the time of the award. All determinations of the percentage of enrollment at the time of a withdrawal determination are based on the scheduled hours as of the student’s last date of recorded attendance.

For all clock-hour programs, the percentage of the period completed is determined by dividing the number of hours the student was scheduled to complete in the payment period, as of the day the student last attended, by the total number of clock hours scheduled for the same period. Dalton Institute is required to return any unearned FSA Title IV aid to the disbursed source in the following required order up to the net amount disbursed from each source: Unsubsidized Direct Loans (other than Direct PLUS Loans), Subsidized Direct Loans, Direct PLUS Loans (parent or graduate), Federal Pell Grants for which a return of Title IV funds is required. Dalton Institute must return the identified unearned funds for which it is responsible as soon as possible but no later than 45 days after the date of determination of a student’s withdrawal.

Detailed information concerning how to manage student loans can be found at www.studentloans.gov.

Refund and Settlement Policy

Refund policies and rules apply to all withdrawals and terminations for any reason, by either party, including student decision, program cancellation, or school closure. Refund calculations are based on the number of scheduled hours through the last date of attendance at the time of withdrawal or termination. Any monies due to the applicant or student shall be calculated and refunded within 45 days of cancellation or withdrawal, whether officially or unofficially. The official cancellation or withdrawal date is the earlier of the dates:

• An applicant not selected by the school is entitled to a refund of all monies except the $20 non-refundable application fee.

• A student cancels the contract and demands his or her money back in writing, within three business days of signing the enrollment agreement, regardless of whether the student has started training. All monies collected by the school are refunded.

• A student cancels the contract after 3 business days of signing, but prior to entering classes. In this case, the student is entitled to a refund of all monies paid to the school, less the $20.00 application fee and a $125 application fee for all transfer students.

• A student notifies the institution of his or her withdrawal.

• A student on an approved leave of absence notifies the school that he or she will not be returning. The date of withdrawal determination shall be the earlier of the scheduled date of return from the leave of absence or the date the student notifies the institution that the student will not be returning.

• A student is expelled by the school.

The official cancellation or withdrawal date will be determined by the postmark on a written notification, or the date said information is delivered to the Director of Education in person. Unofficial withdrawals are determined by the school through monitoring clock hours weekly and will be determined after 14 consecutive calendar days a student is marked absent. The refund is based on the scheduled hours as recorded based on the student’s last date of reported attendance.

For students who enroll in and begin classes, the following schedule of tuition adjustment will be owed to the school:

Percentage Length Completed To	Amount of the Tuition
Total Length of Course	Owed to the Schoo
(Calculated in scheduled clock hours)
0.01% to 4.9%	20%
5% to 9.9%	30%
10% to 14.9%	40%
15% to 24.9%	45%
25% to 49.9%	70%
50% and Over	100%

All required materials, such as books, uniforms, student kits, and supplies received by a student are included in tuition costs for each program and are non-refundable at the amount listed in the cost breakdown of this catalog. In case of mitigating circumstances, the school will make a settlement, which is reasonable and fair to both parties and may exceed the Tuition Adjustment chart above. Students receiving VA Education Benefits will be refunded any unused portion of the pre-paid tuition and fees on a pro-rata basis.

Extra Instructional Charges

Each program has been scheduled for completion within an allotted time frame. A grace period of approximately ten (10%) percent of the total scheduled hours required has been added to the calculated completion date for each program. The school has reserved space, equipment, and licensed instructors for each student and program. If a student does not graduate within the contract period, additional training will be billed at the rate of $20 per hour before the student can graduate. All monies received by the school for extra-instructional charges prior to completion of the student’s contract will be refunded if the student terminates. Title IV funding cannot be used to pay for extra-institutional charges.

 

School Closure Policy

If Dalton Institute closes permanently and ceases to offer instruction after students have enrolled and instruction has begun, the school will refund tuition to each student enrolled at a pro-rated amount.

 

Financial Assistance Policy

We offer students payment options that work best for your specific situation. During registration, we can talk in detail about different options and help decide what works best for you and your family. We may also communicate with local banks and finance companies to help students who qualify with financing.

 

Financial Aid Disbursement

Federal financial aid funds will be drawn down in payment periods. Four hundred and fifty (450) clock hours represent one payment period for a program that is equal to or greater than 900 clock hours in length. For courses greater than 900 clock hours, a drawdown of financial aid funds will be disbursed into two equal payments. Esthetics has a remainder of 100 clock hours and an eligible student would have two (2) disbursements within the remaining 100 clock hours. Cosmetology has a remainder of 600 clock hours and an eligible student would have two (2) disbursements drawn down at the 901-clock hour point and the 1201 clock hour point.

Payments are ordered through electronic funds transfers and deposited directly into a holding account owned and managed by this institution. From holding accounts, disbursements for each student are deposited into the operating account; the student ledger card is credited with payment of funds as of the date the funds were released to the institution. Documentation is maintained to ensure the proper transfer number and the disbursement amount. No student signature is necessary for these funds to be deposited.

Dalton Institute provides notification of disbursement to every recipient of FSA Title IV funding which indicates the amount of both Subsidized and Unsubsidized Federal Direct Loan funds as well as any Federal Pell Grant funds disbursed for a student. Each notification includes the anticipated date and amount of the disbursement, the student’s (or parents with a PLUS loan) right to cancel all or a portion of the loan disbursement, and the procedures and deadlines by which the student (and/or Parent) must notify the school if they wish to cancel any amount.

Return of Title IV Funds (R2T4)

Title IV eligible students who begin attendance and completely withdraw, or otherwise cease attending are provided a Return to Title IV (R2T4) calculation when a student recipient of those funds ceases to be enrolled (100% withdrawal) prior to the end of a payment period or period of enrollment. A student eligible for Title IV may not have received Title IV prior to withdrawal but would need to meet the conditions for a late disbursement (Post-Withdrawal Disbursement) if they withdrew prior to receipt of the funds. A student who completed their enrollment agreement but never attended (commence) academic attendance in any classes is not entitled to Title IV aid. A student earns Title IV aid through their attendance and completion of an approved program.

Because a student begins earning Title IV funds on the first day of attendance, Dalton would perform a R2T4 calculation using the number of scheduled clock hours based on the student’s attendance. The R2T4 regulations do not dictate institutional tuition refund policy. Instead, Dalton Institute is required to determine the earned and unearned portions of Title IV aid as of the date the student ceased attendance based on the amount of time the student spent in attendance based on the clock-hours scheduled when attendance stopped.

The percentage of FSA Title IV aid earned is equal to the percentage of the payment period completed up through the 60% point of a payment period, after the 60% point a student has earned 100% of scheduled Title IV funds for that period. Dalton’s tuition refund policy does NOT impact the amount of Title IV aid earned under R2T4 calculation. If Dalton had disbursed aid greater than the percentage the student had earned, the ineligible amount of FSA Title IV is returned to the program(s) it originated from. If Dalton had disbursed less FSA Title IV aid than the student had earned, a post-withdrawal disbursement will be calculated when the R2T4 is completed. When a student withdraws, they may no longer be eligible for the full amount of Title IV funds that they were originally scheduled to receive.

A student who is no longer enrolled, nor in attendance, is no longer eligible, therefore Dalton must report the student's enrollment status as withdrawn ("W") in NSLDS (National Student Loan Data System) Enrollment Reporting after it determines eligibility for FSA Title IV funds. A Federal Direct Loan recipient is responsible to repay any/all loan funds received and not returned by the school. Direct Loan are repaid in accordance with terms of the master promissory note completed at the time of award. All determinations of the percentage of enrollment at the time of a withdrawal determination are based on the scheduled hours as of the student’s last date of recorded attendance.

For all clock-hour program, the percentage of the period completed is determined by dividing the number of hours the student was scheduled to complete in the payment period, as of the day the student last attended, by the total number of clock hours scheduled for the same period. Dalton Institute is required to return any unearned FSA Title IV aid to the disbursed source in the following required order up to the net amount disbursed from each source: Unsubsidized Direct Loans (other than Direct PLUS Loans), Subsidized Direct Loans, Direct PLUS Loans (parent or graduate), Federal Pell Grants for which a return of Title IV funds is required. Dalton Institute must return the identified unearned funds for which it is responsible as soon as possible but no later than 45 days after the date of determination of a student’s withdrawal.

Detailed information concerning how to manage student loans can be found at www.studentloans.gov.

 

Collection Policy

Collection attempts will reflect ethical business practices. Collection correspondences regarding outstanding balance and settlement from withdrawal or graduation from a program provides a student their responsibilities for any remaining charges assessed to their account or any other third parties representing the institution will clearly acknowledge the existence of the school’s Refund Policy. If promissory notes or contracts for tuition are sold or discounted to third parties, the third party will comply with the school’s refund policy.