Classroom Policy

Leave of Absence (LOA)

A student who must be absent for 7 consecutive instructional days, up to 90 calendar days, may request a leave of absence. An LOA is an approved temporary interruption of a student’s training and while on leave, the student will not be assessed any additional institutional charges because of the LOA. For students who have federal aid, a Leave of Absence (LOA) must meet certain conditions to be approved as a temporary interruption in a student’s education instead of being counted as a withdrawal requiring a Title IV return calculation. The National Accrediting Commission of Career Arts and Sciences' (NACCAS) policy states that leaves of absence may not exceed a total of 180 days in any 12-month period. If a LOA does not meet the conditions required, the student is considered to have ceased attendance and to have withdrawn from the school. Requests for LOA must be submitted to the Director in advance in written format (including email requests), include in the notice the reason for the requested leave, the dates (or number of days) requested for the LOA, include the student’s signature. If a LOA is approved, the student’s contract period will be extended by the same number of days taken in the LOA. Changes to the contract period will be adjusted according to the student's enrollment agreement upon the student's return and will require initials by student and administrator.

Reasons for which a Leave of Absence may be granted are:

• The birth or adoption of a child or placement of a foster child.

• The care of a sick spouse, child, or parent.

• The student has an injury or health condition preventing them from attending.

• Death of an immediate family member.

• Documented military duty (including National Guard).

• Documented jury duty.

• A personal hardship or event that requires the student to leave for at least 2 weeks.

For an LOA to qualify as an approved leave for Title IV purposes:

The student must follow the school’s policy in requesting the LOA:

• There must be a reasonable expectation that the student will return from the LOA.

• The school must approve the student’s request for an LOA in accordance with the school’s policy.

• The school may not assess the student any additional institutional charges.

• The requested LOA, together with any additional leaves, must not exceed a total of 180 days in any 12-month period.

• The student must apply in advance for an LOA, unless unforeseen circumstances prevent the student from doing so (i.e., injured in an accident).

• If the student requesting an LOA is a Title IV loan recipient, the school provides information to the student that explains the effects of a failure to return from the LOA may have on the student’s loan repayment terms, including the expiration of the student’s grace period.

Students granted a Leave of Absence (LOA) are expected to return on their approved return date. Failure to return on the expected return date shall result in immediate termination. If a student fails to return on the expected date or takes an unapproved LOA, the student's last day of attendance will be used as the withdrawal date in the refund calculation. Any student on an approved Leave of Absence who notifies the school that they will not be returning will have the withdrawal date as the date the student notifies the institution. No changes will be made to the student's enrollment agreement should the student not return.

In the case of unforeseen circumstances, the school may grant a LOA without a student’s advanced request. If the school grants a LOA for unforeseen circumstances, it will document the reason for its decision and will collect the request and required signatures from the student later while the student is on leave. Documentation of the communication between the student and the school official must be maintained for any approved leave granted under unforeseen circumstances. A student granted a LOA is not considered to have withdrawn, and no refund calculation is required. The student is expected to return after the LOA expires. 

A granted LOA will have the start date of the approved leave commence with the first day the student was unable to attend. The contract end date and the maximum time frame will be extended by the same number of days approved in the LOA. Changes to the student's contracted enrollment period and maximum time frame for completion will be extended by the same number of calendar days provided in the approved leave. These changes must be initialed by all parties, or an addendum must be completed and signed by the student and a school official. A student on a leave of absence will return to the same status upon which he or she departed. A student will not be charged extra institutional charges because of an LOA. Approval for an LOA will be in accordance with this policy. 

If a student does not return to school at the expiration of an approved LOA, the student’s withdrawal date for the purpose of calculating a refund or monies owed to the school is the student’s last day of attendance. The LOA should be placed in the file folder hanging on the wall next to the administrative office.

Withdrawal/Re-entry

If a student is allowed re-entry into a program, the student will return to the same SAP status at which he or she departed. Tuition owed will be based on a pro-rated schedule, and the return policy will be based on the last date of attendance, as Dalton Institute is an attendance-taking school and is required to report the last date of attendance. Students withdrawing will be charged a withdrawal fee of $100.00. The procedure for an official withdrawal is to fill out a Withdrawal Request Form located in the Office and turn it in to a member of the administrative staff. The administrative staff will complete and give you a Withdrawal Record and Settlement Calculation Worksheet within 3 days of turning in the form. Unofficial withdrawals are determined by the school through monitoring clock hours reported weekly and will be determined after 14 consecutive calendar days a student was recorded in the attendance file as absent days.

Incompletes, Repetitions, and Non-Credit Remedial Courses

Course incompletes, repetitions, and non-credit remedial courses have no effect upon the institution’s SAP standards, as this institution has no such items. Dalton Institute of Esthetics and Cosmetology does not have an incomplete grading policy.

Additional Rules and Regulations

Conduct

Professional conduct is expected from all students enrolled in Dalton Institute. Students should familiarize themselves with these rules before enrolling. Rules and regulations will be reviewed on orientation day. All students must adhere to the following rules and regulations:

• Smoking or vaping is not permitted anywhere in the school. There are no exceptions.

• During special demonstration classes, no student will be dismissed from that class. Rudeness during a demonstration will not be tolerated.

• Students must have permission from an instructor BEFORE helping another student who is working on a client. Students will not visit another student while they are working on a client.

• Clients are to be greeted and handled in a cheerful, professional manner. Refusal to take a client will result in their being sent home.

• No borrowing another student's items without permission.

• Students are responsible for their own equipment and personal property.

• Silence is to be observed in the classroom. Unnecessary noise or conversation will not be allowed.

• Students are not permitted to cause conflict or bullying. Students will not slander, use foul language, fight, or gossip about other students, faculty, curriculum, facilities, or be involved in any criminal activities. This also includes ANY off-campus school functions.

• A student that refuses the direction of any instructor/staff or shows disrespect to an instructor/staff may be sent home for the remainder of the day and is subject to termination.

• No phone use during instruction.

• Drug and Alcohol Abuse

The use, possession, or distribution of illicit drugs and alcohol are strictly prohibited on the campus of Dalton Institute of Esthetics and Cosmetology. Use of any illegal drugs or possession of open containers of alcohol on our campus will be reported to the local police, and all legal action will be taken, as well as possible grounds for termination of enrollment. The medical effects and health risks of drug and alcohol abuse include, but are not limited to: cardiovascular disease, stroke, cancer, HIV/AIDS, hepatitis B and C, lung disease, and mental disorders; as well as effects on unborn children and others around us due to secondhand smoke.

Treatment Scheduling

All treatments are by appointment only and scheduled through a school representative. The appointment will be for a specific bed and should be brought to the attention of the Receptionist if you desire to alter the bed choice.

Laundry and Cleanup

Daily cleanup and laundry duties are assigned to students, and students are responsible for helping maintain clean and sanitary conditions in the school. All students are expected to do laundry daily or as needed. The cleanup must be completed and checked by an instructor before leaving each day. Students are also responsible for keeping their own station area clean, sanitary, and clutter-free at all times. Students must clean their station, including the floor, after each service.

Workstations must be cleaned at the end of the day.

Grounds for Termination

A student may be terminated for violation of any rule or regulation of the institution, non-payment of tuition, failure to maintain satisfactory academic progress, or any of the following:

• DISRESPECT and USE OF PROFANITY: Any student who refuses direction from instructors, shows disrespect towards any instructor or school representative, or is vulgar and/or uses profanity on school premises towards instructors, staff, or other students may be subjected to disciplinary actions, sent home, or terminated from their program.

• CHEATING: Any student caught cheating on coursework and/or tests will be terminated from their program.

• DRUG ABUSE: The use of, possession of, or selling drugs and/or alcoholic beverages or stealing will be grounds for immediate termination and/or prosecution. We have the right to periodic drug checks. This may involve the use of police if the school deems it necessary. The medical effects and health risks of drug and alcohol abuse include but are not limited to: cardiovascular disease, stroke, cancer, HIV/AIDS, hepatitis B and C, lung disease, and mental disorders.

• VIOLENCE: Students involved in any form of violence or threatening the use of physical violence with another student, staff member, or client will be suspended and may be terminated from the school. Weapons of any kind are not permitted on school premises.

• CRIMINAL ACTIVITY AND VANDALISM: Any criminal activity will not be tolerated and will result in immediate termination. Any vandalism can result in termination if the property cannot be repaired, etc. Pursuant to Section 16-11-127.1(a)(3)(B) & (b) of the State Laws and Published Ordinances of Georgia, it shall be unlawful for any person to carry, possess, or have under such a person’s control while within a school safety zone. Dalton Institute is defined as a private vocational/technical school, and weapons of any kind are not permitted on school premises.

• ADHERENCE TO SCHOOL POLICIES: If a student fails to adhere to the school policies, they will be counseled on the first incident with written documentation. Upon a second offense, the student will be suspended for three days with written documentation. Upon a third offense, the student will be terminated from the program without refund.

Notwithstanding the above, the school Owner has the authority to dismiss and terminate any student who does not obey the rules and regulations set forth in this catalog, without refund.

 

Course and/or Program Cancellation Policy

1. If a course and/or program is canceled after a student's enrollment, and before instruction in the course and/or program has begun, the school shall, at its option:

a. Provide a full refund of all monies paid; or  

b. Provide completion of the course and/or program.

2. If a school cancels a course and/or program and ceases to offer instruction after students have enrolled and instruction has begun, the school shall, at its option:

a. Provide a pro rata refund for all students transferring to another school based on the hours accepted by the receiving school; or  

b. Provide completion of the course and/or program; or  

c. Participate in a Teach-Out Agreement; or  

d. Provide a full refund of all monies paid.

3. If a school closes permanently and ceases to offer instruction after students have enrolled, and instruction has begun, the school must make alternative arrangements for students. The school has, at its option:

a. Provide a pro rata refund; or  

b. Participate in a Teach-Out Agreement.

Student Dress Code

Maintaining a positive and professional image includes adhering to the following mandatory student dress code:

Dalton Institute Issued Scrub Top

Solid Black Scrub Pant

Dalton Institute Issued T-Shirts

Solid white, grey, or black undershirt (if necessary)

Closed-toed shoes

Caps, beanies, or hats are not acceptable.

Dalton Institute students should always present a neat and well-groomed appearance, especially given the nature of our industry. Hair, nails, and make-up should always be well manicured, conservative, and in good taste. Long nails and polished nails are inappropriate for Esthetics students. Instructors may ask a student to trim nails deemed too long for Esthetics or massage techniques. Students not receiving practical treatment for any reason will not receive daily participation points, as all students are required to receive and perform services on another student while working toward 250 hours.

It is expected that students will bathe regularly and that all clothing worn will be laundered on a regular basis. All clothing and shoes worn while at Dalton Institute should be both modest and moderate in nature and must be in good repair. Closed-toe shoes are required.

It is the responsibility of the student to adhere to these guidelines. The dress code will be observed any time the student is accruing educational hours unless specified by a member of the administrative staff. It is expected that students will adhere to these guidelines and maintain a positive outlook regarding this and all policies of Dalton Institute. The Campus Director reserves the right to determine what is considered improper or inappropriate attire or grooming and to require any student improperly dressed or with an unkempt appearance to leave the school. Dress code violations by students will not be tolerated.

Student Advising Policy

Dalton Institute maintains an open-door policy between students and instructional and administrative staff members. Students may sign up to meet with administrative staff or with instructional staff at any time. Dalton Institute is always available to the student to provide advice on progress and positive suggestions for continued improvement.

The staff at Dalton Institute understands that personal problems and stresses have a direct, negative effect on the performance of the individual and are things that must be dealt with to promote success in the lives of the potential professionals we are training. We feel that it is critical that assistance is provided to those individuals in need, whether the problems encountered are marital, financial, psychological, or drug-alcohol dependency related.

If a problem arises that our faculty feels that they are unable to address, we will refer our students to a professional. Dalton Institute will not take financial responsibility for these services if they are so needed. Dalton Institute staff members have been instructed that if a student should require, either by request or instructor observation, professional assistance, the following resources are available:

Georgia Coalition Against Domestic Violence: (404) 209-0280

National Sexual Assault Hotline: (800) 656-4673

Suicide Prevention Hotline: (800) 273-8255

Substance Abuse Hotline: (866) 233-1681

Licensing 

Dalton Institute of Esthetics and Cosmetology School Code: 042423 is fully licensed as a Cosmetology School in the State of Georgia through the Georgia Division of Occupational and Professional Licenses. Our license number is COSC000342. This licensure is recognized in all 50 US states.

Satisfactory Academic Progress Policy

Please read carefully before signing an enrollment agreement.

Satisfactory academic progress in attendance and academic performance applies consistently to all students enrolled at Dalton Institute, no matter the program or individual schedule. Evaluations will determine if the student achieves and maintains SAP within each payment period identified. A student must maintain these minimum cumulative requirements (on the Grading Scale below) in theory, attendance, and practical exams combined:

75% or greater (A, B, C)

67% attendance

Students receive academic performance grades by theory exams and practical exams. There is one theory exam for each chapter in the textbook, a final theory exam, and a GA State Board Laws exam. Practical exams are a graduation requirement. There are practical sheets with services that each student must complete before graduation. The only practical grades that are weighed into the overall GPA are on the practical skills evaluations listed in each course’s grading procedures. Theory exams and practical exams will be graded according to the following percentage scale:

A 90-100%

B 80-89%

C 75-79%

F 74% and Below

GPA is calculated with every payment period. GPA is determined by the theory and overall attendance for the payment period. Theory and attendance are added to create one total which is divided into two. Students must maintain a minimum attendance rate of 67% to continue in the program.

The attendance percentages are determined by dividing the total number of hours completed by the total scheduled hours as of the date the determination is made. Example being if a student earned 450 clock hours and the program scheduled hours were 545 at the date the determination was made, the overall attendance rate would be 450/545 = 82.6% attendance rate for the completed period.

Students are tested on theory on the day after the last class taught for any given subject. Practical exams will be periodically scheduled throughout the program and consist of several specific criteria that the student is graded on. Tests must be completed in class on the day set forth by the instructor. Any absences on theory test days should be pre-arranged with your instructor. Practical tests and Final Exams cannot be re-taken, and attendance is mandatory. The student’s SAP standing will be evaluated at the actual hours at the following checkpoints which coincide with our payment periods:

900 Academic Year = 28 weeks

Esthetics 1000 Hour Program = 450 hours (14 weeks), 900 hours (28 weeks)
0 – 450 hrs PP01
451 – 900 hrs PP02
1000 hrs to confirm graduation requirements achieved.

Master Cosmetology 1500 Hour Program = 450 hours (14 weeks), 900 hours (28 weeks), 1200 hours (37 weeks), 1500 hours (46 weeks) as follows:
0 – 450 hrs PP01
451 – 900 hrs PP02
901 – 1200 hrs PP03
1500 hrs to confirm graduation requirements achieved.

Nail Technology 600 Hour Program = 300 hours (9 weeks)
0 – 300 hrs PP01
600 hrs to confirm graduation requirements achieved.

Esthetics Instructor 600 Hour Program = 300 hours (9 weeks)
0 – 300 hrs PP01
600 hrs to confirm graduation requirements achieved.

Cosmetology Instructor 750 Hour Program = 375 hours (12 weeks)
0 – 375 hrs PP01
750 hrs to confirm graduation requirements achieved.

* Transfer students will be evaluated at the mid-point of the contracted hours or the established evaluation periods, whichever comes first as defined by the total number of clocks required on the Enrollment Agreement. Transfer students are required to pass all practical exams before receiving a diploma. Transfer hours from another institution that are accepted toward the student’s educational program are counted as both attempted and completed hours for the purpose of determining when the allowable maximum timeframe has been exhausted.

A progress report will be placed in the student’s file and an instructor will tell the student verbally if their progress falls below the school’s guideline in any of the three areas evaluated. SAP evaluation periods are based on actual contracted hours completed while in attendance at the institution. A student receives the results from an SAP evaluation at the completion of the hours required within a payment period as defined and the instructor will provide a copy of the SAP evaluation to the student within two school days of the determination. Students are given a satisfactory progress report which is signed and dated by the student and the Financial Aid Director or appropriate school representative. Once the report has been signed and dated, it is placed in the student’s file. A student who meets the minimum requirements for attendance and academic performance is considered to make satisfactory academic progress until the next scheduled evaluation. Periods during which a student has formally requested and received a leave of absence will not be considered in calculating this figure, and school-scheduled holidays or bad weather will not count in this calculation.

* See Attendance Policies

Academic Progress Evaluations

The qualitative element used to determine academic progress is a reasonable system of grades as determined by assigned academic learning. Students are assigned academic learning and a minimum number of practical experiences. Academic learning is evaluated after each unit of study. Practical assignments are evaluated as completed and counted toward course completion only when rated as satisfactory or better on the grading scale below. If the performance does not meet satisfactory requirements, it is not counted, and the performance must be repeated. Refer to the specific grading procedure for each program, beginning on page 6 of this catalog, for a list of the practical skills evaluations that will be conducted for your course of study. Practical skills are evaluated according to text procedures and state board examination requirements. Students must maintain a grade average of 75% prior to graduation. Students must make up failed or missed tests and incomplete assignments and pass a FINAL written and practical exam prior to graduation. Numerical grades are considered the qualitative measure of academic progress and are determined according to the following scale:

A 90-100%

B 80-89%

C 75-79%

F 74% and Below

Attendance Requirements

Attendance will be tracked by a time sheet. Students must sign in and out each day. You are responsible for signing in and out each day. All students must clock out if you leave the campus for any reason, no matter the length of time. Getting caught not on campus but signed in can result in a suspension. No student may clock another student in or out. Each student has the responsibility to clock in and out each day and during their lunch period. An instructor must be informed if you need to leave earlier than scheduled.

Students will receive credit for all hours earned, and hours will not be deducted for any reason. The school reserves the right to hold hours until the student has maintained satisfactory progress. Students must maintain a 67% attendance rate (cumulative) to make satisfactory academic progress. This is known as the completion (quantitative) measure of a student's performance.

To avoid exceeding the maximum time frame required to complete a program of study using financial aid, students are expected to maintain a specific completion rate that is known as the “pace of progress." A student may apply for and, if eligible, receive financial aid for attempted hours that do not exceed 150% of the required minimum number of hours to complete the student's program of study. All hours attempted toward the completion of a program of study will be counted regardless of whether financial aid was received or not.

Satisfactory Academic Progress (SAP) standards ensure that each student is successfully completing their coursework and may continue to receive SFA Title IV financial aid. Students who meet the minimum requirements for attendance and academic performance are considered to make satisfactory academic progress until the next scheduled evaluation. All students must complete his/her program before 150% of the scheduled clock hours expire. If a student is not on track to graduate within 150% of the normal timeframe, the student will lose eligibility for federal student aid as soon as it becomes impossible for the student to graduate within 150% of the normal timeframe. Example: 1000 clock hour Esthetics program must be completed within 1500 total scheduled clock hours.

Warning

Students who fail to meet the minimum satisfactory academic progress requirements for attendance or grade point average are placed on financial aid SAP warning, which lasts for the next payment period term. Students are considered eligible for financial aid awards during the warning period. The student will be advised in writing on the actions required to attain satisfactory academic progress by the end of the next payment period evaluation point. Students who fail to meet the required minimum GPA or attendance rate percentage at the end of the warning period will no longer be eligible for financial aid for subsequent periods. Students may appeal such a determination.

Probation

Students who fail to make satisfactory academic progress will be ineligible for graduation and Title IV Funding. Students who do not achieve the minimum standards for satisfactory academic progress will no longer be eligible for Title IV, HEA program funds unless the appeal of the determination results in the status of probation. Students will be notified of any evaluation that impacts their eligibility for financial aid. To prevent this from occurring, the student may appeal the negative SAP determination. If the appeal is approved, the student will be placed on probation for the next payment period and will receive Title IV Funding for that payment period.

If a student successfully appeals their status after failing to return to Satisfactory Academic Standing following a period of warning, the student may be placed on Financial Aid Probation. This status is for one payment period only. Students will be notified in writing that they have been placed on probation. Probation notices will be distributed within 10 days of the student appeal. At the end of the probationary period, the student’s progress will be reevaluated. The student can re-establish SAP if they are meeting the minimum requirements for SAP in both attendance and academics. If the student fails to meet minimum requirements, they will be terminated from the program. Dalton Institute is required to notify any student of an evaluation that impacts the student’s eligibility for financial aid. Students are only permitted one probationary period during their course of study.

Prior to being approved for a status of probation, the student’s appeal will be evaluated. If accepted, the student will continue to be failing to meet minimum standards for satisfactory academic progress but will be eligible for probation if:

1. The school evaluates the student’s progress and determines that the student can make satisfactory academic progress during the probation period; and

2. The student prevailed upon appeal of a negative progress determination, allowing them to be placed on probation; and

3. The school determines that satisfactory academic progress standards can be met by the end of the subsequent evaluation period; or

4. The school must develop an academic plan for the student that, if followed, will ensure that the student is able to meet the school’s satisfactory academic progress requirements by a specific point within the maximum time frame established for the individual student.

A student must meet each of the elements listed above prior to being placed on the status of probation. When a student appeals a satisfactory academic progress determination by meeting with the Director of Education to develop a plan for reestablishing satisfactory academic progress, this plan will be documented on the Academic Plan of Improvement form. The form is signed and dated by the student and the Director of Education and then placed in the student’s file.

Appeal Process

A student’s appeal must contain an explanation of why they failed SAP and what has changed in their situation that will allow them to meet SAP at the next evaluation. A student who has been determined ineligible due to a second (2nd) failed SAP evaluation can file an appeal if they disagree with the determination or have extenuating circumstances, such as the death of a relative, an injury to the student, etc. Students must be mathematically able to meet the minimum Satisfactory Academic Progress policy standards by the end of the requested period of enrollment.

Students must submit the following documentation within 5 school days of notification to appeal the decision:

• A letter stating the suggested discrepancy and a request to re-evaluate SAP; or

• A letter of explanation and what has changed in the student’s situation that will allow the achievement of SAP at the next scheduled evaluation.

The Director of Education will review the documentation, and students will receive written notification of the result of their appeal within 5 days from submission of their documentation. The results of the appeal will also be kept in the student’s file. If the appeal is granted, the student will re-establish SAP. All results are FINAL.

Suspended students will submit a separate document addressing each of the items below along with any supporting documentation for their appeal application:

• The circumstance that impacted performance.

• What steps have been taken to remove the barriers?

• Describe student educational goals.

• How does the student plan to achieve success for this semester?

• Other items of importance.

Re-establishment of Satisfactory Academic Progress

As described in the policy above, a student who exceeds the maximum time frame and who fails to maintain the minimum standards for pace of progress, cumulative GPA, or both a second time will be placed on Financial Aid Suspension. Students may re-establish satisfactory academic progress and Title IV aid, as applicable, by meeting minimum attendance and academic requirements by the end of the warning period or if an appeal was approved during the probationary period. A student who exceeds the maximum time frame for their program will be automatically placed on Financial Aid Suspension and will not be eligible for additional financial aid without an appeal approval.

* All students who receive financial aid must meet the minimum attendance requirements of 67%.

* Students who complete the program earlier than the estimated timeframe stated in the contract may have their financial aid package recalculated, which may result in liabilities owed by the student and/or the institution, if applicable.

Additional Attendance Policies

Excused/Unexcused Absences

Regular attendance is expected. Absence from class without permission is not permitted. Students must report absences by school phone or email by 8:30 a.m. and provide a reason for their absence. Otherwise, the absence will automatically be considered unexcused or unauthorized.

Excused or authorized absences occur when a student is prevented from attending due to reasons beyond their control, such as personal sickness in the student's immediate family, death, accident, etc. Proper documentation must be submitted for dates missed. Absence due to sickness must be proven by a doctor’s statement; otherwise, it is considered unexcused.

All students are responsible for making up any work missed while absent. The student is responsible for obtaining any information they missed. Absences that are not counted against cumulative hours missed due to a doctor's note or other evidence provided to the school will be removed from the cumulative hours missed. However, all actual coursework and hours required must be completed prior to graduation.

If a student misses 14 consecutive calendar days without notification, they will be automatically withdrawn and must re-enroll. It is at the discretion of the Campus Director and/or Owner whether the student can re-enroll.

Tardiness

If a student is going to arrive later than 8:00 a.m., they must notify the school by email or phone. Theory will begin at 8:30 every morning, and students are expected to be in their seats and ready to begin class at that time. Tardiness is addressed as follows: three (3) tardies = 1 unexcused absence; three (3) unexcused absences = one (1) whole day suspension; three (3) suspensions = withdrawal from the program. If a student is terminated for excessive unexcused absences, they must submit a written statement to the Director reaffirming their commitment to the school.

Makeup Work

Students who are absent from school must make up assignments, at the discretion of the instructor, without penalty but within a reasonable time following their return to school. It is the student's responsibility to request the make-up work upon returning. The general rule is that a student is allowed one day to make up assignments for each day missed. Students who return to school, receive make-up work, and then are absent again are expected to submit all previous work upon their return. Students missing a theory or practical exam must be prepared to complete the exam at the start of the next class they attend.

Re-Entry

If a student who discontinued their studies or was terminated by the school for lack of progress or violation of school rules wishes to re-enroll, they will be allowed to do so at the discretion of the school Owner. The student will return to the exact same status they had when they left. Tuition will be based on a pro-rated schedule. Re-entry students may have a different payment period schedule based on the required number of clock hours needed to complete the program. A student suspended for unsatisfactory attendance must receive individual counseling before re-entry.

Maximum Time Frame

The maximum time frame a student must complete the course is within 150% of the contracted end date. Periods during which a student has formally requested and received a leave of absence will extend the student’s contract and maximum time frame by the exact number of days in the leave of absence. Scheduled holidays or bad weather will not count in this calculation. Periods of illness, whether excused or unexcused absences, are counted in this calculation. Transfer hours from another institution that are accepted toward the student’s educational program are counted as both attempted and completed hours for the purpose of determining when the allowable maximum time frame has been exhausted. SAP periods are based on scheduled contracted hours at this institution.

The 150% maximum time frame for a 1500 clock hour, 47-week program is 71 weeks (47 weeks × 150% = 70.5 weeks, rounded up to 71 weeks). This means that a student has a maximum of 71 weeks to complete the 1500 clock hour program.

The chart below provides an example of the maximum time allowed for regular full-time and part-time scheduled students:

• Esthetics - Full time (32 hours per week): 1000 hours ÷ 32 hours/week = 32 weeks. 32 weeks × 150% = 48 weeks max.

• Master Cosmetology - Full time (32 hours per week): 1500 hours ÷ 32 hours/week = 47 weeks. 47 weeks × 150% = 71 weeks max.

• Nail Technology - Part time (16 hours per week): 600 hours ÷ 16 hours/week = 38 weeks. 38 weeks × 150% = 57 weeks max.

• Cosmetology Instructor - Full time (32 hours per week): 750 hours ÷ 32 hours/week = 24 weeks. 24 weeks × 150% = 36 weeks max.

• Esthetics Instructor - Full time (32 hours per week): 600 hours ÷ 32 hours/week = 19 weeks. 19 weeks × 150% = 29 weeks max.

The maximum time allowed for transfer students who need less than the full course requirements or part-time students will be determined based on their scheduled hours.

Any student exceeding the maximum time frame will be considered as passing if academic and theory grades are satisfactory. Any student who exceeds the maximum time frame will be terminated from the program and will thereafter be permitted to re-enroll into the same program on a pro-rated cash-pay basis.

 

Transfer Student Policy

Transfer students are accepted into Dalton Institute. The number of hours of prior education accepted would be deducted from the contracted hours to finish the program following verification of actual earned hours attended. The maximum number of transferable hours will be determined by the Director but cannot exceed 60% of the required hours of the program. Tuition for transfer students is based on a per clock hour rate as determined by the required number of hours necessary to complete the program at Dalton Institute.

Transfer students are also responsible for the other associated costs of the program, such as textbooks, student kit, and uniforms, as well as a $125 Transfer Registration Fee. Students wishing to transfer educational hours evaluated from another licensed esthetics or cosmetology school may apply for hours transfer by completing and submitting a completed Application for Enrollment. A request for transfer hours must be completed prior to the execution of an enrollment agreement. Educational hours from any state in which Georgia State Board of Cosmetology does not accept reciprocity will not be accepted and will not be applied to reduce the required hours of the program the student intends to enroll in.

The Director will review the transfer of hours and make final selections based on the criteria outlined in the Admissions Policy as well as regulations set by the Georgia State Board of Cosmetology. Educational hours of any kind accrued outside of licensed Esthetics or Cosmetology Schools are not certified and are therefore not eligible for transfer to Dalton Institute. Educational hours that are more than two years old are not eligible for transfer to Dalton Institute. The school does not recruit students already attending or admitted to another school offering a similar program of study.

 

Hours of Operation

Dalton Institute of Esthetics and Cosmetology operates during the following hours:

 

Monday(s): Assigned makeup time for students.

Tuesday – Friday: 8:00am - 4:00pm for all courses.

10-minute break at 9:30am.

45-minute lunch break at 11:30am.

10-minute break at 2:15pm.

Tuesday – Friday: 4:00pm – 10:00pm.

Dalton Institute of Esthetics and Cosmetology is closed on Saturdays and Sundays.